Document Checklist for Certification Applications

Gather the required documents for the certification you are applying for and have them ready when completing your online application. DBE, M/WBE, and SDV applications need to be notarized. Find a notary in your area.

Emerging Small Business (ESB)

Business's Federal Tax Returns for last 3 years OR Form 1065 for new business

Corporate/Business Documents

Partnership—Partnership or joint venture agreements
LLC—Certificate of Formation and Operating Agreement
ABN—Assumed Business Name registration
Franchise—Trust or Franchise agreements
Corporation—
Articles of Incorporation, stock certificates and transfer ledger, all meeting minutes
Shareholder's agreement
By laws and amendments
Corporate bank resolution

For Trucking Companies
Proof of ownership of the firm
Proof of insurance for each truck owned and operated
Vehicle titles and registrations
List of U.S. DOT numbers

For Regular Dealers
Proof of warehouse ownership or lease
List of products carried
List of distrubtion equipment

Company Profile

All Professional Licenses

Equipment lists for field and office; include:
lease/rental agreements
proof of purchase/ownership

Minority/Women Business Enterprise (M/WBE)

Business's Federal Tax Returns for last 3 years

Proof of ethnicity, gender, and citizenship

Resumes for all owners and key employees

Proof of asset transfers/contribution of capital
Examples: both sides of cancelled checks, bank statements, receipts, sale agreements, loan documents, etc.

Corporate/Business Documents

For Trucking Companies
Proof of ownership of the firm
Proof of insurance for each truck owned and operated
Vehicle titles and registrations
List of U.S. DOT numbers

For Regular Dealers
Proof of warehouse ownership or lease
List of products carried
List of distrubtion equipment

Company Profile

All Professional Licenses

Equipment lists for field and office; include:
lease/rental agreements
proof of purchase/ownership

Descriptions of real estate owned or leased
include: lease/rental agreements, proof of purchase/ownership, etc

Service Disabled Veteran (SDV)

Business's Federal Tax Returns for last 3 years

Proof of ethnicity, gender, and citizenship

Resumes for all owners and key employees

Proof of asset transfers/contribution of capital
Examples: both sides of cancelled checks, bank statements, receipts, sale agreements, loan documents, etc.

Corporate/Business Documents

For Trucking Companies
Proof of ownership of the firm
Proof of insurance for each truck owned and operated
Vehicle titles and registrations
List of U.S. DOT numbers

For Regular Dealers
Proof of warehouse ownership or lease
List of products carried
List of distrubtion equipment

Company Profile

All Professional Licenses

Equipment lists for field and office; include:
lease/rental agreements
proof of purchase/ownership

Descriptions of real estate owned or leased
include: lease/rental agreements, proof of purchase/ownership, etc

Disadvantaged Business Enterprise (DBE and ACDBE)

Business's Federal Tax Returns for last 3 years

Personal Federal Tax Returns for last 3 years

Personal Financial Statement
US DOT Personal Net Worth Statement for DBE/ACDBE Program Eligibility PDF

Proof of ethnicity, gender, and citizenship

Resumes for all owners and key employees

Proof of asset transfers/contribution of capital
Examples: both sides of cancelled checks, bank statements, receipts, sale agreements, loan documents, etc.

Corporate/Business Documents

For Trucking Companies
Proof of ownership of the firm
Proof of insurance for each truck owned and operated
Vehicle titles and registrations
List of U.S. DOT numbers

For Regular Dealers
Proof of warehouse ownership or lease
List of products carried
List of distrubtion equipment

Company Profile

All Professional Licenses

Equipment lists for field and office; include:
lease/rental agreements
proof of purchase/ownership

Descriptions of real estate owned or leased
include: lease/rental agreements, proof of purchase/ownership, etc

How We Can Help

Document Checklist for Certification Applications